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The Rules

Anti-Money Laundering Regulations

Money Laundering Regulations 2007 and with the Money Laundering, Terrorist Financing and Transfer of Funds (Information of the Payer) Regulations 2017 obligates estate agents to implement procedures to prevent money laundering, by confirming the identity and / or identities of all vendors / sellers, landlords and buyers of property.

This means we are legally obliged to have on file, as we are supervised by Her Majesty’s Revenue and Customs (HMRC), under the Money Laundering Regulations 2007 and with the Money Laundering, Terrorist Financing and Transfer of Funds (Information of the Payer) Regulations 2017, the following documents:

  1. A signed copy of the agent agreement, be it for the Sale, Letting/Leasing or Acquisition of a property on behalf of the client and / or clients.
  2. Two (2) Forms of Proof of Address i.e., most recent official utility bill and official bank statement.
  3. Identification (Passport or Drivers License)
  4. Proof of Property Ownership (official Freehold or Leasehold document) for vendors / sellers and landlords.
  5. If Selling, Letting/Leasing or acquiring on behalf of a company, the authorised signatory must provide the Company Certificate of Incorporation.

All documents above to be submitted in full colour scan by email or to be presented in person.

Meaning of customer due diligence measures

Regulation 5 : “Customer due diligence measures” means—

a. identifying the customer and verifying the customer’s identity on the basis of documents, data or information obtained from a reliable and independent source;

b. identifying, where there is a beneficial owner who is not the customer, the beneficial owner and taking adequate measures, on a risk-sensitive basis, to verify his identity so that the relevant person is satisfied that he knows who the beneficial owner is, including, in the case of a legal person, trust or similar legal arrangement, measures to understand the ownership and control structure of the person, trust or arrangement; and

c. obtaining information on the purpose and intended nature of the business relationship.

Source: https://www.legislation.gov.uk/uksi/2007/2157/regulation/5/made

Money laundering supervision for estate agency businesses:

https://www.gov.uk/guidance/registration-guide-for-estate-agency-businesses

Stonelink International (London) Limited | Money Laundering Regulation Registration Number: 1 2 7 4 6 8 9 3

HMRC Anti-Money Laundering Supervision Registration Number: X Y M L 0 0 0 0 0 1 0 8 3 6 7

GDPR

General Data Protection Regulation (GDPR)
It is important that you read the information below completely as our 
Disclaimer & Privacy Policy has been updated.

A new directive has come into force as of Friday 25th May 2018, throughout the EU, including in the UK, called the General Data Protection Regulation (GDPR). The GDPR changes the requirements for organisations in the way they handle personal data. It replaces the existing Data Protection Directive (1995).

The Disclaimer & Privacy Policy has been updated to ensure compliance with this new directive.

To help understand the changes, the Information Commissioner, Elizabeth Denham, explains GDPR and why GDPR is important through a series of short videos. Click below for more:
https://www.fsb.org.uk/standing-up-for-you/our-campaigns/fsbedataready/videos

Brief FAQs

The UK is leaving the EU, does this GDPR still apply?
Yes – the British government has made it clear that the GDPR will be implemented in full, regardless of Brexit, to ensure the continued alignment of EU and British law on data protection.

What is Stonelink International doing to ensure compliance?
We follow strict security procedures to maintain your confidentiality and prevent any unauthorised access to and use of your personal data. As always, we will continue to consider industry best practices relating to security and processes when providing you with a service and we have been working closely with our partners to help ensure they are also compliant.

Where can I read more?
The UK’s Information Commissioners Office (ICO) is a good place to start:
https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr

Further reading can be found on the EU GDPR website: https://www.eugdpr.org

If you have any questions about the GDPR policy or our Disclaimer or Privacy Policy or wish to terminate the use of any information we have collected from you, please phone us direct on: +44 (0) 207 993 4081 or email us.

Our policy and your use of this website is governed by and construed in accordance with the laws of England and Wales.

This website is the property of Stonelink International (London) Limited, Linen Hall, 162 – 168 Regent Street, London, W1B 5TD, United Kingdom; Company No: 08244749; VAT No: 188 4943 50.

Privacy Policy

Stonelink International (London) Limited has a privacy policy in place to reassure you, we take the protection of your privacy seriously when you use our website and telephone services and provide us with personal information.

Data Protection Act 1998 (the Act) and the EU General Data Protection Regulation (GDPR) 2018
For the purpose of the Data Protection Act 1998 (the Act) and the EU General Data Protection Regulation (GDPR), the data controller is Stonelink International (London) Limited of Linen Hall, 162 – 168 Regent Street, London, W1B 5TD. Our ICO registration number is Z3468085. Our company registration number is: 08244749.

Stonelink International (London) Limited, the owner of this website stonelinkinternational.com and digital assets, complies with Data Protection laws in the United Kingdom and the EU GDPR. We follow strict security procedures to maintain your confidentiality and prevent any unauthorised access to and use of your personal data.

How we use your information?
Your Personal Data is stored on our database so that we can contact clients with information that meets their requirements, such as details of a property or service, in an appropriate and timely manner. To manage this we hold current and historic client contact details.
If you choose not to provide particular details we may be unable to provide you with some of our services or to personalise them for you, e.g. our email and SMS/Text property updates.
stonelinkinternational.com does not sell, rent or deal in the personal information we hold.  Your rights under the Data Protection Act allow you to request amendment or deletion of the personal information we hold or to terminate the receipt of direct marketing materials.
By submitting your information, you consent to the use of that information as described in this Policy.

Security
stonelinkinternational.com place great importance on the security of information associated with our customers and we attempt to protect against the loss, misuse and alteration of customer data under our control. Although we hold details on a secure server we cannot ensure or guarantee that loss, misuse or alteration of data may occur although we use our best efforts to prevent this.

Sharing
From time-to-time, we may share aggregated demographic information with our partners and advertisers. This is not linked to any personal data that could identify any individual.

Log files/IP Addresses
We may automatically log your IP address (the unique address which identifies your computer on the internet), when you visit our website; this is automatically recognised by our web server. This information is used to administer our website and to collect from time-to-time, broad demographic information for collective use. We do not link IP addresses to personally identifiable information.

Cookies & Registration
Along with most websites, stonelinkinternational.com automatically creates a ‘cookie’ when you visit us. A ‘cookie’ is information that is held on your computer enabling our website to recognise you when you visit us again, allowing us to tailor your visit to your specific requirements. As the ‘cookie’ is based on your computer we are unable to recognise you if you visit our websites from a different computer unless you register with us.
This website uses cookies to improve the overall performance of the site and give you the best user experience. By continuing to use this website you are accepting the use of these cookies. Most web browsers automatically accept cookies, but can allow you to decline a cookie if you so wish. However, you may not be able to enjoy all the facilities on our website if you do so, including, identifying who you are so you may access your account information more quickly.Once you have registered, you will be able to login from any computer using your login details.

If you have any questions about the GDPR policy or our Disclaimer or Privacy Policy or wish to terminate the use of any information we have collected from you, please phone us direct on: +44 (0) 207 993 4081 or email us.

Our policy and your use of this website is governed by and construed in accordance with the laws of England and Wales.

This website is the property of Stonelink International (London) Limited, Linen Hall, 162 – 168 Regent Street, London, W1B 5TD, United Kingdom; Company No: 08244749; VAT No: 188 4943 50.

Disclaimer

Stonelink International (London) Limited has developed this DISCLAIMER to reassure you that we take the protection of your privacy seriously when you use our website, email and telephone services.

stonelinkinternational.com uses all reasonable efforts to ensure that the information contained on this website, including any links, is current, accurate and complete, however, we provide it for information only and we cannot be held responsible for errors, inaccuracies or omissions, nor for any loss that may result directly or indirectly from reliance on its content.

stonelinkinternational.com do not guarantee that the site shall be available without interruption or delay, nor that it will be free from errors, defects or viruses. This website may be corrected or updated without prior notice.

Property Particulars
Every effort has been undertaken to ensure the detail and measurements within our particulars are accurate. However, it should be noted that they are approximate and are only a general guide to the property. Property particulars produced must not be construed as a contract or offer. Detail shown (if applicable) regarding lease detail, service charges, ground rent, photos and distances cannot be guaranteed fully accurate and so a solicitor should check and confirm prior to contract.

External Links
This website contains links to other sites. Please be aware that we stonelinkinternational.com are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements and/or policies of each and every website.Nothing on this website shall be regarded or taken as financial advice.This disclaimer is governed by and construed in accordance with the laws of England and Wales.If you have any questions about this policy or wish to terminate the use of any information we have collected from you, please phone or send an email by filling in the form on the contact us page.

If you have any questions about the GDPR policy or our Disclaimer or Privacy Policy or wish to terminate the use of any information we have collected from you, please phone us direct on: +44 (0) 207 993 4081 or email us.

Our policy and your use of this website is governed by and construed in accordance with the laws of England and Wales.

This website is the property of Stonelink International (London) Limited, Linen Hall, 162 – 168 Regent Street, London, W1B 5TD, United Kingdom; Company No: 08244749; VAT No: 188 4943 50.